Know what’s on, in one line
Ask for today’s appointments, tomorrow’s or any day’s, with times and places.
How to connect Google Calendar to WhatsApp
Google Calendar has no direct connection to WhatsApp. The simplest way is Ugo, an AI assistant with its own WhatsApp number: sign in with your Google account on the Ugo portal, choose your calendars, and from then on you ask it in the chat what appointments you have and have it create new events, once you confirm.
Why connect Google Calendar to WhatsApp
You open your calendar dozens of times a day, often on your phone and in a hurry: to check where you need to be, to answer a client asking when you’re free, to note down a meeting you’ve just arranged. Each time it’s an app to open, days to scroll through and fields to fill in.
By connecting Google Calendar to WhatsApp with Ugo, those same things become a message: “what have I got on Thursday?”, “put Smith in for Monday at 10”. Ugo answers in one line and, before adding anything to your calendar, shows you the event and waits for your “Confirm”.
How to connect Google Calendar to WhatsApp, step by step
It takes a few minutes. You do the first two steps only once, then you connect as many apps as you like.
- 1
Create your Ugo account
Sign up at app.ciaougo.com with your email and password and enter your company name.
- 2
Link your WhatsApp
In Settings → WhatsApp, generate a code and send it in a chat to Ugo’s number: from then on Ugo recognises your number.
- 3
Switch on Google Calendar
On the Ugo portal, open Skills and switch on Google Calendar.
- 4
Sign in with Google
Choose your Google account and allow Ugo to read your calendar and create events.
- 5
Choose your calendars
Pick which calendars Ugo can read (work, family, team) and which one it should add new appointments to.
- 6
Message Ugo on WhatsApp
Send “What have I got on tomorrow?” in your chat with Ugo: if it replies with your appointments, the connection works.
What you can do with Google Calendar on WhatsApp
Find a free slot
Ask when you’re free this week before replying to a client who wants to meet.
Book an appointment with a message
Say who, when and where: Ugo prepares the event and adds it once you confirm, from a voice note too.
Get your diary every morning
With scheduled tasks, Ugo sends you the day’s appointments at the time you choose, without you having to ask.
The first messages to send
- What have I got on tomorrow?
- When am I free on Thursday afternoon?
- Book a call with Smith on Monday at 10
What have I got on Thursday afternoon?
On Thursday afternoon you’ve got: • 14:30 Visit to Taylor Engineering, Leeds • 17:00 Call with Harper Associates You’re free between 15:30 and 17:00.
Put Patel in for Thursday at 16:00, at their offices
I’ll create “Meeting with Patel” on Thursday from 16:00 to 17:00, at Patel & Co. Shall I go ahead?
What Ugo doesn’t do (yet)
- It doesn’t move or delete existing appointments: it reads them and creates new ones.
- It doesn’t send invitations to other attendees on your behalf.
- It doesn’t read calendars you haven’t chosen on the portal.
Other ways to connect Google Calendar to WhatsApp
Ugo isn’t the only option. Here are the most common alternatives, and when they make sense.
Automations with Zapier or Make
They can send a WhatsApp message when an event is about to start, but you need the WhatsApp Business API and a few hours of set-up, and you can’t ask your calendar questions.
Google reminders and notifications
Google Calendar alerts you with notifications and emails, but only for events already in your diary, and outside WhatsApp.
Booking software for clients
Online appointment tools send confirmations to clients, but they’re for the people booking, not for you to manage your own diary.
Questions about Google Calendar and WhatsApp
Can I connect Google Calendar to WhatsApp for free?
Google and WhatsApp don’t offer a direct connection. Ugo costs €50 a month per person (or €550 a year), excl. VAT, with Google Calendar and every other app included.
Does it work with Google Workspace?
Yes. It works with personal Gmail accounts and with Google Workspace business accounts, as long as your administrator doesn’t block access for third-party apps.
Does Ugo create appointments without asking me?
No. It shows you the event’s title, day, time and place, and only creates it after you tap “Confirm”.
Can I disconnect Google Calendar?
Yes, at any time from the Skills page on the portal. You can also revoke access from the security settings of your Google account.
More guides: Calendar
Connect Google Calendar to WhatsApp
Create your account, link your number and switch on Google Calendar from the portal. Every app is included in the subscription.
